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Privacy Policy

Effective Date: 2025-02-11

The Python Asia Organization (PAO) is committed to protecting the privacy and personal data of its members, website visitors, and stakeholders. This Privacy Policy outlines how we collect, use, and safeguard personal information in compliance with the General Data Protection Regulation (GDPR), Estonian data protection laws, and privacy regulations across East and Southeast Asia.

1. Who We Are

The Python Asia Organization (PAO) is a non-profit entity registered in Estonia, dedicated to promoting the Python programming language in East and Southeast Asia. Our business address is 110-0015 Tokyo-to, Taito-ku, Higashi-Ueno 1-11-1, GOSHO Kasugadori Building, 9th Floor. For privacy-related inquiries, please contact us at privacy@pythonasia.org.

2. What Data We Collect

We collect the following types of data to provide our services:

2.1 Personal Information

  • Name
  • Email address
  • Address
  • Postal code
  • Gender
  • Date of birth
  • Organization or company name
  • Country of residence
  • Phone number (where applicable)
  • Account ID and password
  • Social media account information

2.2 Transaction and Payment Information

  • Bank account details
  • Information related to official identification, such as licenses or resident certificates
  • Other information required for payments from the organization

2.3 Usage Data

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent on our website
  • Referring website

2.4 Cookies

We use cookies to enhance user experience and analyze website performance. For more details, see Section 10 (Cookies Policy).

3. How We Use Your Data

We collect and process your personal data for the following purposes:

  • Community Support: To manage sponsorship applications, event registrations, and community programs.
  • Communication: To send updates, newsletters, and relevant announcements.
  • Sponsorship Collaboration: To facilitate communication and collaboration with sponsors.
  • Service Improvement: To analyze website usage and improve our offerings.
  • Legal Obligations: To comply with legal requirements and ensure organizational accountability.

4. Legal Basis for Data Processing

Under GDPR and relevant regulations, we process your personal data based on:

  • Consent: When you # for newsletters, sponsorships, or participate in community activities.
  • Legitimate Interest: For operational purposes, such as maintaining our website, ensuring its security, and facilitating sponsorship-related activities.
  • Contractual Necessity: When processing data is required for sponsorship agreements, event participation, or partnership activities.

5. Data Sharing

We only share your personal data with trusted third parties to fulfill the purposes outlined in this policy. These third parties include:

  • Cloud hosting providers (e.g., AWS, Google Cloud)
  • Email marketing platforms (e.g., Mailchimp)
  • Analytics tools (e.g., Google Analytics)

We ensure all third-party providers comply with GDPR and applicable regional privacy laws through data processing agreements. Sponsors may receive aggregated data (e.g., event participation metrics) without identifying individual users.

6. International Data Transfers

As PAO operates across East and Southeast Asia, your data may be transferred to countries outside the European Economic Area (EEA). To safeguard your data:

  • We use Standard Contractual Clauses (SCCs) for data transfers.
  • We ensure equivalent levels of data protection in compliance with GDPR and regional privacy regulations.

7. Data Security

We take appropriate technical and organizational measures to secure your personal data, including:

  • Data encryption during transmission and storage.
  • Regular security audits.
  • Access controls to restrict data access to authorized personnel only.

8. Your Rights

Under GDPR and applicable privacy laws, you have the following rights:

  • Access: Request a copy of your personal data.
  • Rectification: Correct inaccurate or incomplete information.
  • Erasure: Request deletion of your data (subject to legal obligations).
  • Restriction: Limit how your data is processed.
  • Portability: Receive your data in a structured, machine-readable format.
  • Objection: Object to data processing based on legitimate interest.
  • Withdrawal of Consent: Withdraw your consent at any time for specific processing activities.

To exercise your rights, email us at privacy@pythonasia.org.

9. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or comply with legal obligations. Regular reviews ensure that data is not retained longer than required.

10. Cookies Policy

We use cookies to:

  • Enable essential website functionality.
  • Analyze website traffic and user behavior.
  • Enhance user experience.

You can manage cookie preferences through your browser settings or our cookie management tool (if available). Non-essential cookies require your explicit consent.

11. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of these websites. We encourage you to review their privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in legal requirements, operations, or sponsorship programs. Significant updates will be communicated via email or website notifications. Please review this policy periodically.

13. Contact Us

For questions, concerns, or to exercise your rights, please contact us:

Email: privacy@pythonasia.org
Mailing Address: 110-0015 Tokyo-to, Taito-ku, Higashi-Ueno 1-11-1, GOSHO Kasugadori Building, 9th Floor.