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leaving-civicactions.md

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Leaving CivicActions

At-Will Employment

All employment with CivicActions is “at will”. The relationship can be terminated by the employee or by CivicActions at any time, for any or no reason, and without notice. But being who we are, we typically work together for a smooth transition.

Resignation

Employees are asked to provide a minimum of 2 weeks written notice of their intent to resign. The notice should be submitted to the employee’s manager or to one of the management team. An exit interview may be requested.

Termination

If CivicActions sees a problem with an employee’s performance, or there is otherwise clearly a bad fit between the employee and CivicActions, every effort will be made to remedy the issue(s). (See “Corrective Action” below). If termination turns out to be the only solution the employee will be fully aware of, and probably in agreement with, the reasons.

Return of Company Property

Any company property issued to employees, such as documents, computer equipment or company credit cards, must be returned to CivicActions at the time of separation.

// NEED A SECTION FOR REMOVAL OF CONFIDENTIAL MATERIALS - Fen Labalme should reveiew this

Continuation of Benefits

//IS THIS CA INFO?

Cal-COBRA is California law that has similar provisions to federal COBRA. With Cal-COBRA, you will have the benefit of coverage for a full 36 months.

Many other states have “mini-COBRAs” which serve the same purpose as Cal-COBRA. If you live in one of those states, you have the option of using the benefits provided by that state instead of (not in addition to) Cal-COBRA. Cal-COBRA is by far the most generous; however, it is also the most expensive.

This guide covers the offboarding policy and process.

How to resign

1. Email your resignation letter

If you decide you want to leave CivicActions, send an official email to your supervisor and //WHAT IS THE RIGHT LINK? leavingcivicactions@civicactions.com.

Include your termination date, which should be at least two weeks out. Your last day at CivicActions cannot be a federal holiday.

2. Complete the clearance checklist

//DO WE HAVE THIS? Complete the employee clearance checklist with #teamops.

3. Review benefits paperwork

//NEEDS TRINET UPDATING>>>>

Review your benefits options.

You should also review the //ANYHING HERE? before your last day.

If you have any questions, please contact //WHO?.

4. Return your equipment

When you leave CivicActions, you are responsible for returning all CivicActions issued equipment. Failure to do so may lead to your final paycheck being withheld until the equipment is returned.

^^^ THIS SHOULD BE REVIEWED BY MARC

Offboarding process

Duplicate the Template in the Off-Boarding Tasks //NEED LINK to make a checklist. More detail for certain tasks is below. Note that, per CivicActions policy, the "technical offboardings" (access to any work system) need to happen within 24 hours of the person ending their work at CivicActions.

Supervisor

  • Work with the employee to transition the employee's workload to other team members.
  • Ensure they complete their last timesheet in Harvest.

Talent Team

  • Conduct an exit interview using these questions //NEED LINK.
    • Documentation will be kept anonymous.
    • After three samples are gathered, look for trends.

Ops Team