Monthly PyLadies Meeting Notes: Tuesday 3rd October 10PM UTC

[MmeMarieLouise]

This template should be used (edited) the month prior and during the meeting. This will ensure we can address all topics added throughout the month; as well as provide minutes and follow up after the meeting is held.

PyLadies Global Meeting

• Date: 2023-10-03
• Previous meeting issue link:
• Current meeting attendees: @econchick @BethanyG @MmeMarieLouise @Mariatta + Phyllis Dobbs

Agenda

Please add items as needed. If you add a topic please make sure to attend the meeting.

Project Updates

1. Project Comms (Slack: #project-communication / Repo: https://github.com/pyladies/project-communications)

2. Project Admin & Logistics (Slack: #project-admin-logistics / Repo: https://github.com/pyladies/project-admin-logisitics )

3. Project Tech & Infra (Slack: #project-tech-infra / Repo: https://github.com/pyladies/pyladies )

Review Actions Items from Last Meeting

Action Item	Owner	Relevant links	Completed

New Business

• @Mariatta 's proposal
  • AI: Mariatta to create a new proposal for just the MVP
  • AI: the council to discuss async and hopefully come to a decision before next month's meeting
• [PyCon] an update on how the PSF proposes folks register for the lunch and capacity - Phyllis
  • Move # from GForm to PyCon registration
  • Potentially allow more people to #, have a bigger room, and maybe a longer lunch
  • May lead to the lunch filling up quickly - oh well! ¯\(ツ)/¯
  • Approved! let's do it
• [PyCon] auction organizers and ticket prices - Phyllis
  • Keep tickets at $35/$50?
  • Cost will be $60/plate including beverage ticket (alcoholic and non-alcoholic drinks)
  • Last year was $19,000 for food & beverage
  • at least 300 capacity, ideally 350
  • Olivia looking at the venue soon
  • No decision needed now, just think about ticket #
  • AI: Discuss async'ly before end-of-month, since ticket prices will be published November
• [PyCon] timeline for travel grants - when do we need to decide how much to give?
  • awards given in feb/march
  • considering when speakers are selected
  • Ideally: Nov/Dec to have the decision made of how much $$ to give for pyladies travel grants
• Can assume ~$5000 will be used for the PyLadies conference in december

Old Business: Follow up items from prior meeting:

• PyLadies DB & Infrastructure project funding request. @Mariatta wrote a proposal and technical doc. Shared the doc with @pyladies/global-council.
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Action Items and Assignees for Next Meeting

Action Item	Owner	Relevant links

@pyladies/pyladies-global-contributors
@pyladies/pyladies-global-admin