We are so excited that your group is being sponsored by Techlahoma! Here are some things to know about being a part of Techlahoma, including some requirements and expectations. Feel free to bookmark this repository for reference as you maintain and grow your group.
Please note that we use Meetup for creating and managing events. Meetup allows us to carefully track the number of Oklahomans each of the groups reaches, which in turn helps us know where to focus our efforts. If you are unfamiliar with Meetup, please read our Meetup instructions.
Techlahoma sponsorship includes funding for food and drinks at your meetings. If you aren't sure what qualifies for a reimbursement, please read our user group reimbursement page.
Techlahoma uses a Slack channel to communicate. We definitely recommend you join to meet other usergroup leaders and ask (and answer!) questions. Please specifically join the #usergroup-organizers channel. This is where usergroup specific announcements are made and where any questions for the user group committee can be answered. Feel free to ask questions!
Please add your group to the appropriate folder in the user-groups repository on Github. If your group is already documented, please make sure everything is up-to-date.
We have a few requirements for your meetup.
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Avoid recurring events
We have automation in place that schedules tweets and opens issues, and recurring events don't play nicely with our automation. -
Schedule all meetings at least 7 days in advance
Please make sure the event is created on meetup at least 7 days in advance. There are a few reasons for this, including our automation and generally making sure space is available. It's also nice for your attendees to be able to know when and where the next meeting will be with enough planning time. Meetup automatically announces your meeting 7 days before it occurs to your members as well. -
Coordinate any streaming with the broadcasting committee
If you would like your meetup to be streamed, please contact the broadcasting committee to coordinate. You can ask questions in the #ss46-ug-leaders channel in Slack. (If you are not in this channel, you can request access from the usergroup committee.)
Please note: if your meetup is not created at least 7 days in advance, you will not be able to meet at Starspace46.
We offer streaming for groups meeting at StarSpace46 in Oklahoma City. If your group meets at StarSpace46, please select a volunteer from your group who can manage streaming. The broadcast committee offers training for volunteers who would like streaming. Please email broadcasting@techlahoma.org to set up a training session.
Please note that the broadcasting committee cannot guarantee streaming if your group does not have a designated streaming volunteer.
If you do not meet in OKC, please contact the broadcast committee to coordinate streaming. You may email them at broadcasting@techlahoma.org.
You will receive an invitation to join the User Group Leaders team on Github. You must accept this invitation to qualify for reimbursement.
Issues are automatically created on Github to handle food and drink reimbursement. All of the reimbursement verification is managed through Github issues. If you are unfamiliar with the reimbursement process, please review our reimbursement how-to page.
If you require an alternative to reimbursement, please contact the usergroup committee at usergroups@techlahoma.org.
If your group plans to meet at StarSpace46:
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At least two co-organizers must sign and return the StarSpace46 User Group Leader agreement to Ava by 2/1.
You may sign the agreement and send Ava a picture of the signed agreement on Slack. -
Meetups must be scheduled at least one week in advance
StarSpace46 requires at least 7 days notice in order to use the event space. If your meetup is not scheduled at least one week in advance, StarSpace46 will not be available.
Please contact 36 Degrees North to schedule an event. Contact Luke Crouch for more details.
Thank you for the work you do in the community, and welcome to Techlahoma!