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DOC-1046 Spain Proof of Reg #304

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DOC-1046 Spain Proof of Reg #304

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6 changes: 3 additions & 3 deletions docs/partnership/document-center/company-registration/germany.mdx
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Expand Up @@ -37,7 +37,7 @@ All other documents may be requested from your end users on a case-by-case basis

| Document type (German) | Description |
| :--------------------------------------------------------- | :--------------------------------------------------------------------- |
| Nachweis der Firmenregistrierung* | Proof of Company Registration* |
| Nachweis der Firmenregistrierung* | Proof of company registration* |
| Gesellschaftsvertrag/Satzungen* | Articles of Association* |
| UBO-Zertifikat* | Ultimate Beneficial Owners (UBO) certificate* |
| Personalausweis der wirtschaftlich Berechtigten (UBOs) | Identity documents of UBOs |
Expand All @@ -59,7 +59,7 @@ The following table describes the legal forms relevant to self-employed individu
| Partnerschaft | Partnership | Satzung der Gesellschaft or Partnerschaftsvertrag |
| Gesellschaft bürgerlichen Rechts (eGbR) | Civil law partnership | - Satzung der Gesellschaft <br/> - Gewerbeschein (if available) |

### Accepted documents {#companies-types}
### Accepted documents {#self-employed-documents}
The following table lists the accepted proof of registration documents for self-employed individuals and freelancers in Germany.

:::info Document request
Expand All @@ -71,7 +71,7 @@ Swan requests proof of registration documents from self-employed individuals and
| Gewerbeschein | Business or trade license |
| Berufsanmeldung or Berufszulassung | Professional registration or professional license |
| Freiberufler-registrierung | Freelancer registration |
| Satzung der Gesellschaft (Partnerschaft) | Articles of Association – Partnerships |
| Satzung der Gesellschaft (Partnerschaft) | Articles of Association - Partnerships |
| Gesellschaftsvertrag | Articles of Association |
| Bescheinigung über die steuerliche Erfassung | Tax registration certificate |
| Brief vom Finanzamt | Letter from the tax office |
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107 changes: 98 additions & 9 deletions docs/partnership/document-center/company-registration/spain.mdx
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Expand Up @@ -8,12 +8,101 @@ import DocumentsIntro from '../partials/_intro-registration.mdx';

<DocumentsIntro country="🇪🇸 Spain" />

| Legal entity | Proof of registration | Articles of association | Other documents |
| --- | --- | --- | --- |
| Sociedad Anónima<br /><br/>Sociedad de Responsabilidad Limitada<br /><br/>Sociedad Colectiva<br /><br/>Sociedad Comanditaria Simple<br /><br/>Sociedad Comanditaria por Acciones | Certificación de inscripción en el Registro Mercantil Provincial | ✓ **Required**<br />if requested by Swan | Legal representative's identity document (or document of the person opening the account for the entity) |
| Sociedad Cooperativa | Certificación de inscripción en el Registro de Sociedades Cooperativas del Ministerio de Trabajo y Economía Social (o de la comunidad autónoma) | ✓ **Required**<br />if requested by Swan | Legal representative's identity document (or document of the person opening the account for the entity) |
| Sociedad Civil<br /><br/>Comunidad de Propietarios | Modelo 036 or Tarjeta Acreditativa de NIF | ✓ **Required**<br />if requested by Swan | Legal representative's identity document (or document of the person opening the account for the entity) |
| Empresario Individual (Autónomo)<br /><br />Profesionales liberales| Modelo 036 or Tarjeta Acreditativa de NIF | ☒ Not required | <ul><li>Identity document, *and*</li><li>[First transfer](../../../topics/onboarding/account-holders/index.mdx#first-transfer) from a bank account in Europe or the European Economic Area (EEA) in the name of the client</li></ul> |
| Emprendedor de Responsabilidad Limitada | Certificación de inscripción en el Registro Mercantil Provincial | ☒ Not required | Legal representative's identity document (or document of the person opening the account for the entity) |
| Sociedades Profesionales | Certificación de inscripción en el Registro Mercantil Provincial | ✓ **Required**<br />if requested by Swan | <ul><li>Certificación de inscripción en el Registro de Sociedades Profesionales del Colegio Profesional, *and*</li><li>Legal representative's identity document (or document of the person opening the account for the entity)</li></ul> |
| Asociaciones | Certificación de inscripción en el Registro de Asociaciones Autonómico o en el Registro Nacional de Asociaciones | ✓ **Required**<br />if requested by Swan | <ul><li>Acta Fundacional, *and*</li><li>Identity documents for all members, *and*</li><li>Identity document for the person opening the account for the entity</li></ul> |
## Companies {#companies}

### Legal forms {#companies-types}
The following table describes the legal forms typically found for companies registered in Spain.

| Legal form (Spanish) | Description |
|---|---|
| Los empresarios individuales | Individual Entrepreneurs or Sole Proprietors |
| Las sociedades mercantiles | Commercial Companies or Business Corporations |
| Sociedad Anónima | Corporation |
| Sociedad de Responsabilidad Limitada | Limited Liability Company |
| Sociedad Colectiva | General Partnership |
| Sociedad Comanditaria Simple | Simple Limited Partnership |
| Sociedad Comanditaria por Acciones | Partnership Limited by Shares |
| Sociedad Cooperativa | Cooperative Society |
| Sociedad Civil | Civil Society (or Civil Partnership, depending on context) |
| Emprendedor de Responsabilidad Limitada | Entrepreneur with Limited Liability |
| Sociedades Profesionales | Professional Societies |
| Entidades de crédito, seguros y sociedades de garantía recíproca | Credit Institutions, Insurance Companies, and Mutual Guarantee Societies |
| Instituciones de inversión colectiva y fondos de pensiones | Collective Investment Institutions and Pension Funds |
| Agrupaciones de interés económico | Economic Interest Groupings (EIGs) |

### Accepted documents {#companies-documents}
The following table lists the proof of registration documents accepted for companies registered in Spain.
:::info Document request
*Swan retrieves documents marked with an asterisk independently.
All other documents may be requested from your end users on a case-by-case basis.
:::

| Legal form (Spanish) | Description | Details |
|---|---|---|
| Certificado de inscripción | Proof of Company Registration | - Must be official <br/> - Dated |
| Certificación de estatutos sociales | Articles of Association | - Dated and signed |
| Certificado de beneficiario efectivo | Ultimate Beneficial Owner (UBO) Certificate | - Official document <br/> - Signed and stamped |
| Documento de identidad and/or justificante de domicilio of the UBO’s | Identity document and/or Proof of Address of UBO's | - Proof of address must be dated within the last 3 months |
| Poder notarial: Apoderado General or Apoderado Especial and <br/> Documento de identidad of the legal representative | Power of Attorney: General Agent or General Power of Attorney or Special Agent or Special Power of Attorney and <br/> Identity document of the legal representative (if they are not the account holder) | - Must be dated (within the last year) and signed. |
| Formulario de Persona Expuesta Políticamente (PEP) | Politically Exposed Person (PEP) form | - Will be sent to the end user <br/> - Must be Signed and dated |
| Estados Financieros | Financial Statements | - Dated within the last 3 months |
| Declaración jurada | Sworn Statement | - Signed <br/> - Dated within the last 3 months |
| Organigrama de la empresa | Company Structure Chart | - Official company document |

## Self-employed individuals and freelancers {#self-employed}

### Legal forms {#self-employed-types}
The following table describes the legal forms relevant to self-employed individuals and freelancers in Spain.

| Legal form (Spanish) | Description |
|---|---|
| Empresario Individual (Autónomo) | Self-employed Professionals |
| Profesionales liberales | Freelance Professionals |

### Accepted documents {#self-employed-documents}
The following table lists the accepted proof of registration documents for self-employed individuals and freelancers in Spain.

:::info Document request
Swan requests proof of registration documents from self-employed individuals and freelancers.
:::

| Document type (Spanish) | Description | Details |
|---|---|---|
| Certificado de Alta de Autónomo | Proof of Registration | - Must be official <br/> - Dated |
| Documento de identidad | Identity document | - Required for freelancers |
| Primera transferencia bancaria | First Transfer | - Must be from a bank account in the name of the client. <br/> - Bank account must be within the European Economic Area (EEA) |
| Justificante de domicilio | Proof of Company Address | - Dated within the last 3 months |
| Declaración de la Renta | Income Tax Return | - Most recent (for the previous year) |
| Poder notarial and documento de identidad (of the legal representative if not the account holder) | Power of Attorney and identity document (of the legal representative if they are not the account holder) | - Dated within the last year |
| Formulario PEP | Politically Exposed Person (PEP) Form | - Will be sent to the end user <br/> - Must be signed and dated |
| Justificante de ingresos | Proof of income | - Tax return or Pay slip are accepted. |

## Associations and Homeowners Associations {#associations}

### Legal forms {#associations-types}
The following table describes the legal forms typically found for associations and homeowner associations registered in Spain.

| Legal form (Spanish) | Description |
|---|---|
| Asociaciones | Associations |
| Comunidad de Propietarios | Homeowners Associations |

### Accepted documents {#associations-documents}
The following table lists the accepted proof of registration documents for associations and homeowner associations in Spain.

:::info Document request
Swan requests proof of registration documents from self-employed individuals and freelancers.
:::

| Document type (Spanish) | Description | Details |
|---|---|---|
| Certificación de inscripción en el Registro de Asociaciones Autonómico o en el Registro Nacional de Asociaciones | Certification of Registration in the Autonomous Registry of Associations or in the National Registry of Associations | - Applies to Associations |
| Acta Fundacional | Founding Act | - Applies to Associations |
| Documento de identidad | Identity document | - Applies to associations <br/> - Required for all members and the person opening the account |
| Acta de la Última junta or Certificado de Cargos | Meeting Minutes or a Certificate of Positions or Roles | - Applies to for homeowners associations <br/> - Either one of these documents will be accepted. <br/> - Meeting minutes must be the latest ones with a maximum of 2 years |
| Tarjeta acreditativa de Número del Identificación Fiscal (NIF) | Tax Identification Card | - Applies to For homeowners associations <br/> - Dated within the last 3 months <br/> - Signed |
| Justificante de domicilio | Proof of Company Address | - Dated within the last 3 months |
| Declaración de la Renta | Income Tax Return | - Most recent (for the previous year) |
| Poder notarial and documento de identidad | Power of Attorney and identity document | - Dated within the last year <br/> - Identity document of the legal representative (if they are not the account holder) |
| Documento de identidad and/or justificante de domicilio of the UBO’s | Identity document and/or proof of address of UBO's | - Proof of address must be dated within the last 3 months |
| Formulario PEP | Politically Exposed Person (PEP) form | - Will be sent to the end user <br/> - Must be Signed and dated |